New Hire Reporting

Effective October 1, 1997, the Ohio General Assembly created more paperwork for small employers.  Now, all employers, no matter how small, must file a report with the Ohio Department of Human Services within twenty days of the hiring, re-hiring, or the return to work of any employee.

The report must include the employee's name, address, date of birth, Social Security number, and date of hire, rehire, or return to work.  The employer may make the report by submitting a copy of the United States Internal Revenue Service form W-4.  You may fax the form W-4 with the date of hire and the date of birth added or an Ohio Department of Human Services Form 7048 or mail it to:

Ohio New Hire Reporting Center

PO Box 15309
Columbus, OH 43215-0309

Fax line: 614-221-7088
Toll free fax line: 888-872-1611

You may also submit the information via FTP or the web site. Submitting quarterly wage reports does not satisfy this obligation.  

An employee or who fails to make a timely report shall be required to pay a fee to be established by the Department of Human Services in an amount up to 25 dollars for each failure to make the report.  However, if the failure to make a report is "the result of a conspiracy between the employer and the employee not to supply the report or to supply a false or incomplete report" the fee may be up to $500 for each failure.  

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The information on this web site is for general reference only.  To apply the information to an individual situation, you must consult a qualified professional.  Unless you contract for specific services from us, there is no attorney-client relationship established.

Carroll, Ucker & Hemmer LLC
175 S. 3rd St., Suite 200
Columbus, Ohio 43215
614) 547-0350
fax: (614) 547-0354


All members of Carroll, Ucker & Hemmer LLC are licensed to practice law in Ohio.  

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